The University of Notre Dame Australia Careers

Senior Administration Officer, Faculty of Education, Philosophy and Theology
Fremantle campus
Full-time opportunity, Continuing contract

• Join a university that prepares students for a fulfilling life, not just a career.
• Be part of a welcoming community of professionals, academics and students.
•  $77,437 - $86,102 pa (Level 5) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The Faculty of Education, Philosophy & Theology includes two National Schools the National School of Education and the National School of Philosophy and Theology. The National Schools are based on two campuses in Fremantle and Sydney.

About the role

The Senior Administration Officer will administer a variety of executive administrative duties to ensure the efficient management and operation of the Faculty of Education, Philosophy & Theology. The position will report to the Faculty Manager.

Key Responsibilities

• Provide administration services at an executive level to support the strategic and operational direction of the Faculty.
• Co-ordinate internal and external procedures and processes for effective record management, including maintenance of registers within the Faculty.
• Support the Faculty Manager and Curriculum Manager during the academic governance process.
• Manage tasks with detailed information and accuracy that may including data entry, maintaining spreadsheets, overseeing correspondence, collating data for reporting and with guidance, prepare a range of written communications including minutes.
• Apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area.
• Provide exceptional customer service to all internal and external University stakeholders.

Qualifications, skills & experience

• A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
• Proven administrative experience in an active office environment (higher education experience highly regarded).
• Experienced in the application and interpretation of administrative policies and procedures.
• Demonstrated success in the delivery of quality customer service with internal and external stakeholders.
• Intermediate/advanced skills across the MS Office Suite (particularly Excel, MS Word, SharePoint) and student administration systems and the ability to learn and implement new systems.
• Ability to manage competing priorities, achieve successful outcomes and demonstrate exceptional organisational skills.
• Proven capacity to work both independently and as a collaborative team member.
• Excellent interpersonal and communication skills.
• Supportive of the Objects of Notre Dame as a Catholic University.

Benefits

• Generous training and development opportunities.
• Friendly and collaborative working environment.
• Discounted study at the University.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 22 November 2024

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.